Top Tips for Planning a Corporate Event
There is an awful lot to think about when planning any social gathering. Finding a venue, choosing entertainment and handling the finances are just a few of the challenges. Corporate events are no different and come with some of their own challenges, such as tailoring the event to suit corporate representatives and also any partners or familie members who may have been invited. Employing a party hire company will make your life a lot easier and following our tips will help make your corporate event as successful and stress free as possible.
Being organised is absolutely vital when you are planning a corporate event. There is a lot to remember, but each individual task is relatively straightforward. Difficulties arise when you are not able to keep track of what needs to done when. Suddenly everything gets on top of you and it seems as if there are a million and one jobs to be done and no time to do them. Simply making a project plan, stating what tasks need to be done when, and following it will help you prioritise and will enable you to stay on top of things.
Give yourself enough time
No matter how organised you are, if you don’t have enough time to plan your event then you are going to get into trouble. The first thing you need to do when planning an event is settle upon a date. If this is flexible, work out what kind of event you wish to put on and how long it will take and then choose your date from there. If your date is fixed, then you will have to make sure that you plan an event that can be comfortably arranged in the time available. There is no point planning something complex if you haven’t got the time to put it together.
Know your budget
Unless you are extremely lucky, you will not be operating with an unlimited budget, so the old adage ‘cut your coat according to your cloth’ is worth remembering. A simple, elegant, low key event will be far better received than an elaborate extravaganza that is put together on the cheap.
Know your guests
It is important to consider to whom exactly you are pitching your event? Is it just employees of your business? Or are clients or suppliers involved as well? Or maybe partners and children of your employees have been invited along. Each scenario will require a different emphasis for your event. Work this out and plan elements of your event such as venue, theme, speakers and entertainment accordingly.
Check out the venue personally
Getting the venue right will go a long way towards assuring the success of your corporate event. It is absolutely vital that you check it out personally. Venues that look great online or in brochures can be very difficult in reality, so make sure that you see it with your own eyes.
Get Professional Help
There is no getting away from it. Even with the best planning, organising a corporate event can be stressful. The best way to minimise this stress and ensure a successful event is to get professional help. An event hire company will make sure that you have everything that you need, from catering to furniture and from lighting to decorations.